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Sep 1

Role of Automatic Classification in Information Governance

Defensible disposal of unstructured content is a key outcome of sound information governance programs. A sound approach to records management as part of the organization’s information governance strategy is rife with challenges.

Some of the challenges are explosive content volumes, difficulty with accurately determining what content is a business record comparing to transient or non-business related content, eroding IT budgets due to mounting storage costs, and the need to incorporate content from legacy systems or merger and acquisition activity.

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Nov 9

New Trends in Records Management

New Trends in Records Management
Records management has changed from what it was before and there are new trends in it.
 
Records management professionals should adapt to it and be open to collaboration and working cross-functionally with business users to develop their road-map for the identification and exploration of new sources of corporate records.
 
Technology has evolved since the first wave of records management tools entered the market. Regulations changed and they now cover the broader spectrum of electronically stored information, for example, video, social media or instant messaging, not just the images or office documents that have traditionally been called "records." Information governance is emerging as a term that describes and supports a holistic, life cycle view of the creation, use, and protection of digital information.
 
Let's look more closely at these new trends.

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Categories: Records Management
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Aug 10

E-Discovery and Records Management

E-Discovery and Records Management
Discovery is the pre-trial phase in a lawsuit in which each party can request documents and other evidence from opposing parties. E-discovery deals with discovery of electronically stored information (ESI), including documents and e-mails.
 
E-Discovery preparedness makes it imperative for organizations to develop an enterprise wide strategy to manage the volume of electronic information. The discovery process affects many individuals in an organization, not just lawyers and others involved in discovery, but also IT professionals and records managers, who have to be prepared to produce electronic content for discovery and litigation.
 
For legal counsel, it means having a review process to determine what discovered content is relevant to the case. For an IT person, it means restoring backup tapes to show evidence on file shares, content management systems, e-mail systems, or other applications. But for records managers, this work will have begun long before any lawsuit with managing records for retention, placing legal holds, and finalizing disposition.
 

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Jun 15

Content Management Systems Reviews - Documentum - Records Management

Content Management Systems Reviews - Documentum - Records Management

EMC Documentum Record Management Solution helps organizations to comply with legal and regulatory requirements for documents retention. This solution allows to capture and manage records generated in the company allowing for its automation. It also expands classic records management with features that track and dispose of non-records in order to reduce discovery costs and mitigate legal risks.
 
Records management solution is fully unified with Documentum content management platform.
 
Key Benefits
 
Risk Mitigation – reduce your content liability by disposing of records and non-records once they fulfilled all legal and regulatory and compliance obligations.

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May 14

Content Management Systems Review - Open Text - ECM Suite - Records Management and Archiving

Content Management Systems Review - Open Text - ECM Suite - Records Management and Archiving
In my last post on Open Text ECM Suite Content Lifecycle Management group of products, I mentioned that this group consists of document management, imaging, records management, and archiving. I described document management in my previous post and I described imaging solution yesterday.
 
Today, I am going to describe records management and archiving solutions of Content Lifecycle Management group of products.
 
Records Management
 
OpenText Records Management (formerly Livelink ECM - Records Management) delivers records management functions and capabilities to provide full lifecycle document and records management for the entire organization. This product allows your organization to file all corporate holdings according to the organizational policies, thereby ensuring regulatory compliance and reducing the risks associated with audit and litigation. Records management can manage content in a number of different repositories.

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