Cloud Enterprise Content Management

Software as a service (SaaS) is a software application delivery model where a software vendor develops a web-native software application and hosts and operates (either independently or through a third-party) the application for use by its customers over the Internet.

Two factors are driving the movement to SaaS. One is the significant technical improvements over the last decade. Computer hardware costs like CPUs, storage and network bandwidth have dropped significantly. In the last two years, memory prices have fallen by almost 75% and CPU prices have fallen by 50%, while capabilities like processing speed and capacity have increased significantly.

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The adoption of cloud technology has rapidly increased in many companies and it will continue to grow. The range of benefits offered by using cloud services and the maturity of cloud vendors is driving adoption at the global level.

More and more companies are using cloud technology and managed services to accelerate business initiatives, allowing them to be more agile and flexible, and reduce costs. Companies are using cloud based storage technology for corporate records and this is raising new challenges.

Implementing a solution that views documents stored in a cloud-based system, such as a content management system, engineering drawing repository or a technical publication library, can present some challenges.

Each of these challenges requires consideration to promote a good experience for the end user. There are four common challenges that you could face when implementing a cloud-based document viewing system: working with multiple file formats; variations in document size; browser-compatibility with HTML5; and viewing documents on mobile devices.

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More and more organizations are moving to solutions where documents are stored in cloud-based systems. Implementing a solution in which documents are stored in a cloud-based system, such as a content management system, engineering drawing repository or a technical publication library, can present some challenges. You need to consider these challenges carefully so that you could provide the optimal experience for your users.   These are most important challenges to consider when implementing a cloud-based documents repository: working with multiple file formats; variations in document size; browser-compatibility with HTML5; and viewing documents on mobile devices.   Multiple File Formats   The documents that you might like to upload into your cloud content management system may be in many different formats. They may be PDF, TIFF, Word, Excel, PowerPoint, CAD or many others. The device that is being used to display the content often may not have the correct software needed to display the document or image. Read more

ECM has provided an essential service to enterprises, helping them to better capture, organize and track massive quantities of content within their organizations.   Today’s more strategic IT departments are driving businesses to rethink how they approach content management and collaboration in the enterprise. A variety of factors including persistently tight IT budgets, lower headcount, business uncertainty, and unrelenting pressure to grow through innovation have made the advantages of cloud based ECM even more compelling.   Current ECM systems can be delivered in a cloud. Delivered over the web, these new solutions offer the usability of consumer tools and recognize the need for external sharing, all at a cost amenable to today’s IT budgets.   Cloud content management (CCM) is an emerging category that combines many of the core elements and content focus of ECM with the usability and ease of sharing so prominent in collaboration software. As its name implies, CCM brings the benefits of the cloud - low maintenance, elastic and scalable, with access to content anytime, anywhere, across devices. Read more

Cloud computing is the delivery of computing as a service rather than a product, whereby shared resources, software, and information are provided to computers and other devices as a utility over a network, typically the internet. With the power of cloud computing, small businesses can enjoy the same level of IT infrastructure as Fortune 500 companies with vastly limited overhead.   End users access cloud based applications through a web browser or a light weight desktop or mobile application while the business software and data are stored on servers at a remote location. Cloud application providers strive to give the same or better service and performance than if the software programs were installed locally on end-user computers.   In the past, all of a business computing would have to be done by its own servers. Now that we can compute over the web, servers do not have to be located within business offices, and with cloud computing, they do not even have to be owned by the business! Read more