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Nov 27

Content Management Systems Review - Confluence

Content Management Systems Review - Confluence Confluence means "a coming together" and has been helping workers do just that since 2004. Starting out as an enterprise wiki, it has evolved through the years into an all-round collaboration tool. Confluence is available as a SaaS or hosted product, powered by Java. It is the Atlassian product and it is designed to work with other Atlassian products.   Confluence has the widest spread application of Atlassian's products, it could be applied in almost any environment. It is free to open source institutions and non-profits. Pricing starts at just a charity donation of US$ 10 for hosted smaller installations for less than 10 users. Read more
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Nov 20

Content Management Systems Reviews - Open Text - ECM Suite - Auto Classification

Content Management Systems Reviews - Open Text - ECM Suite - Auto Classification For records managers and others responsible for building and enforcing classification policies, retention schedules, and other aspects of records management plan, the problem with traditional, manual classification methods can be overwhelming.   Content needs to be classified or understood in order to determine why it must be retained, how long it must be retained, and when it can be dispositioned. Managing the retention and disposition of information reduces litigation risk, reduces discovery and storage costs, and ensures that organizations maintain regulatory compliance.   Classification is the last thing end-users want (or are able) to do. Users see the process of sorting records from transient content as intrusive, complex, and counterproductive. On top of this, the popularity of mobile devices and social media applications has effectively fragmented the content authoring market and has eliminated any chance of building consistent classification tools into end-user applications. Read more
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Oct 30

SharePoint 2013 - Adopt it or Not?

SharePoint 2013 - Adopt it or Not? You may have just finished with upgrading your SharePoint to 2010 version and now we are hearing about SharePoint 2013. What is this all about? And are you going to adopt it or not?   Microsoft releases a major version of SharePoint every three years. SharePoint 2013 is a significant release with many new great features. However, you may find it hard to justify moving on to 2013 release in the near future, unless you can find a business justification for spending the time and money it will take to make the transition.   I am going to highlight new features of SharePoint 2013 to help you with this decision.   Reuse Content Across Multiple Sites   One of the pain points experienced in previous versions of SharePoint was around the fact that content that was created within one site collection could not easily be reused in a separate site collection. Since many organizations required multiple site collections, this limitation created a few cases where duplicate content was required. Read more
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Oct 15

Using SharePoint to Create a Blog

Using SharePoint to Create a Blog A blog is a Web site that enables you or your organization to quickly share ideas and information. Blogs contain posts that are dated and listed in reverse chronological order. People can comment on your posts, as well as provide links to interesting sites, photos, and related blogs.   Blogs posts can be created quickly, and they often have an informal tone or provide a unique perspective. Although blogs are frequently used for commentary on the Internet, they can be used in several ways in a corporate environment. For example, one of my clients used SharePoint blog for facility maintenance notes.   SharePoint Services provides a blog template that makes creating a blog easy. A blog is a site that contains lists and libraries, such as a list of blog posts, a list of other blogs, and a library for photos. Once you create a blog, you can set up categories, and then customize the blog settings. Read more
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Oct 3

Content Management Systems Reviews - Documentum - Compliance Manager

Content Management Systems Reviews - Documentum - Compliance Manager Controlled content often exists as combination of paper documents, collected in binders and distributed manually and electronic files routed for editing and approval using email. Paper documents are a burden to store, even more difficult to share widely, and they can quickly can become obsolete. Electronic content reduces the storage and distribution problem but as emails circulate their attachments may be revised resulting in different versions in use across an organization.   EMC Documentum Compliance Manager offers an automated, integrated online environment for creating, reviewing, revising, approving, distributing, and auditing controlled content.   Compliance Manager helps companies to achieve compliance with external regulations such as FDA 21 CFR Part 11 and internal policies while maintaining high product and service quality standards. It replaces unreliable and inefficient processes with streamlined processes for review, approval, and distribution, and thus reducing the time and effort employees managing controlled content.   By helping organizations meet quality objectives and comply with internal and external regulations and standards, Compliance Manager can help you to reduce operating costs, minimize waste, errors, and production delays and deliver products to market faster with greater confidence. Read more
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