According to Microsoft, every day for the past five years 20,000 new SharePoint users have been added. As one of the most popular departmental content management solutions, SharePoint silos are now littering the organizational landscape with little or no centralized control. Enterprises are seeking to do more with less, leverage what they already own, and take advantage of SharePoint 2010 functionality.
Technologies are available to tag content, classify it to organizational taxonomies, preserve and protect information through the automatic identification of records and privacy data, and as a migration tool. These building blocks work well in the SharePoint environment and add functionality transparently to the end user.
Building Block #1: Metadata
An enterprise metadata repository is the primary building block in the framework, enabling the proactive management of content. This component is tightly integrated with the management of content life-cycle. Enterprises struggle with managing content, stemming from the end user's inability to accurately and consistently tag content for search, storage, records identification and archiving purposes. Most organization still focus on relying on the end user for appropriate tagging. Only by eliminating the human factor can enterprise metadata management be achieved and subsequently the content life-cycle management.