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Jun 5

SharePoint - Site Content and Structure

SharePoint - Site Content and Structure

Site Content and Structure page is used to manage both the content and structure of your SharePoint site collection. In SharePoint, navigation is dynamically generated from the site collection hierarchy. This means that when you change the structure of the site (for example, if you move a subsite), that change is carried through to the site navigation. Where the item now appears in the site navigation reflects the new location of the underlying subsite.   The actions you can take on this page include more than changing the structure of the site. You can manage content by performing other actions on lists and list items. For example, you check out or check in, publish, and copy items.   To ensure that the interface for the Site Content and Structure page is familiar to you, it was designed to be similar to Windows Explorer. You can see the site collection hierarchy in the navigation pane as a tree view on the left of the Site Content and Structure page. On the right, items are listed in the list pane. To access the Site Content and Structure page, you must have a minimum of Contribute permissions.   You can go to the Site Content and Structure page through the Site Actions menu. If you are at the top level of your site, you will see the menu item listed on the Site Actions menu. If you are in a subsite, you can navigate to the Site Settings page and then navigate to the Site Content and Structure page. Read more
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May 31

Content Management Systems Reviews - Drupal

Content Management Systems Reviews - Drupal Drupal is a free and open-source content management system (CMS) and content management framework (CMF) written in PHP and distributed under the GNU General Public License. It is used as a back-end system for at least 1.5% of all websites worldwide ranging from personal blogs to corporate, political, and government sites. It is also used for content management and business collaboration.   he standard release of Drupal, known as Drupal core, contains basic features common to content management systems. These include user account registration and maintenance, menu management, RSS-feeds, page layout customization, and system administration. The Drupal core installation can be used as a brochureware website, a single- or multi-user blog, an Internet forum, or a community website providing for user-generated content. Read more
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May 26

Enhancing SharePoint Through Information Governance

Enhancing SharePoint Through Information Governance According to Microsoft, every day for the past five years 20,000 new SharePoint users have been added. As one of the most popular departmental content management solutions, SharePoint silos are now littering the organizational landscape with little or no centralized control. Enterprises are seeking to do more with less, leverage what they already own, and take advantage of SharePoint 2010 functionality.   Technologies are available to tag content, classify it to organizational taxonomies, preserve and protect information through the automatic identification of records and privacy data, and as a migration tool. These building blocks work well in the SharePoint environment and add functionality transparently to the end user.   Building Block #1: Metadata   An enterprise metadata repository is the primary building block in the framework, enabling the proactive management of content. This component is tightly integrated with the management of content life-cycle. Enterprises struggle with managing content, stemming from the end user's inability to accurately and consistently tag content for search, storage, records identification and archiving purposes. Most organization still focus on relying on the end user for appropriate tagging. Only by eliminating the human factor can enterprise metadata management be achieved and subsequently the content life-cycle management. Read more
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May 23

Content Management Systems Reviews - Documentum - XML Platform for Content Reuse

Content Management Systems Reviews - Documentum - XML Platform for Content Reuse Designed for content oriented applications such as publishing, archiving, information mashups, regulatory filings, collaboration and knowledge management, XDB provides a scalable architecture to warehouse content in an application-neutral format, not dependent on any application for information retrieval.   XML-based Documentum platform reduces costs by enabling technical writers to reuse rather than reinvent content. You can:
  • manage content at a granular level thus increasing the likelihood that a particular piece of content can be used without modification;
  • automate the assignment of attributes to content so that writers spend less time describing content;
  • leverage advanced search techniques to enable writers to easily find, reuse, and repurpose content;
  • manage images and other types of rich media in a common content repository;
  • separate content from structure and format, using external DTD and schemas to control the document structure;
  • leverage automatic transformation and publishing capabilities to package information for different delivery channels;
  • significantly reduce costs associated with localization and translation efforts on only the content that has changed.
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May 14

Content Management Systems Review - Open Text - ECM Suite - Records Management and Archiving

Content Management Systems Review - Open Text - ECM Suite - Records Management and Archiving In my last post on Open Text ECM Suite Content Lifecycle Management group of products, I mentioned that this group consists of document management, imaging, records management, and archiving. I described document management in my previous post and I described imaging solution yesterday.   Today, I am going to describe records management and archiving solutions of Content Lifecycle Management group of products.   Records Management   OpenText Records Management (formerly Livelink ECM - Records Management) delivers records management functions and capabilities to provide full lifecycle document and records management for the entire organization. This product allows your organization to file all corporate holdings according to the organizational policies, thereby ensuring regulatory compliance and reducing the risks associated with audit and litigation. Records management can manage content in a number of different repositories. Read more
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