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Feb 24

508 Compliance and Content Management

Section 508 compliance seems tricky and confusing, but its implementation on content management systems is vital for many organizations. According to the United States Census Bureau, about one in five Americans are impaired with some sort of disability. That is a rather large number of people that you do not want to ignore.

All federal and state agencies of the U.S. government are required to meet section 508 standards for accessibility. This law was established in 1998 to require that all technology used by the federal government to be accessible to those with disabilities. This includes those with visual, audible, physical or cognitive impairment.

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Mar 14

Compliance With Privacy Regulations

Compliance With Privacy Regulations Recently, high-profile cases involving breaches of privacy revealed the ongoing need to ensure that personal information is properly protected. The issue is multidimensional, involving regulations, corporate policies, reputation concerns, and technology development.   Organizations often have an uneasy truce with privacy regulations, viewing them as an obstacle to the free use of information that might help the organization in some way.
But like many compliance and governance issues, managing privacy will offer benefits, protecting organizations from breaches that violate laws and damage an organization's reputation. Sometimes the biggest risks in privacy compliance arise from the failure to take some basic steps. A holistic view is beneficial. Read more
Categories: Compliance
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Nov 1

Information Governance With SharePoint

Information Governance With SharePoint The goals of any enterprise content management (ECM) system are to connect an organization's knowledge workers, streamline its business processes, and manage and store its information.   Microsoft SharePoint has become the leading content management system in today's competitive business landscape as organizations look to foster information transparency and collaboration by providing efficient capture, storage, preservation, management, and delivery of content to end users.   A recent study by the Association for Information and Image Management (AIIM) found that 53% of organizations currently utilize SharePoint for ECM. SharePoint's growth can be attributed to its ease of use, incorporation of social collaboration features, as well as its distributed management approach, allowing for self-service. With the growing trends of social collaboration and enhancements found in the latest release of SharePoint 2013, Microsoft continues to facilitate collaboration among knowledge workers. Read more
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Aug 1

ISO 9001 and Documentation

ISO 9001 and Documentation ISO 9001 compliance becomes increasingly important in regulated industries. How does it affect documentation? Here is how...   What is Document Control?   Document control means that the right persons have the current version of the documents they need, while unauthorized persons are prevented from use.   We all handle many documents every day. These documents include forms that we fill out, instructions that we follow, invoices that we enter into the computer system, holiday schedules that we check for the next day off, rate sheets that we use to bill our customers, and many more.   An error on any of these documents could lead to problems. Using an outdated version could lead to problems. Not knowing if we have the latest version or not could lead to problems. Just imagine us setting up a production line to outdated specifications or making strategic decisions based on a wrong financial statement.   ISO 9001 gives us tools (also referred to as "requirements") that show us how to control our documents. Read more
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Feb 1

Information - Governance, Risk and Compliance – GRC - Part 3

Information - Governance, Risk and Compliance – GRC - Part 3 In part 1 and 2 of my post about governance, risk, and compliance, I have described why information governance is important, where to begin with the information governance, and I started to describe what needs to be considered in information governance polices. In this my post I will describe information governance policies as they relate to for crisis management and e-discovery, and list general information governance control.   Information Governance for Crisis Management   Crisis management is set of procedures for unplanned situation that would prevent you from doing critical functions on your job. Read more
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