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Content Management

Nov 14

Viewing Documents in the Cloud Repository

Viewing Documents in the Cloud Repository More and more organizations are moving to solutions where documents are stored in cloud-based systems. Implementing a solution in which documents are stored in a cloud-based system, such as a content management system, engineering drawing repository or a technical publication library, can present some challenges. You need to consider these challenges carefully so that you could provide the optimal experience for your users.   These are most important challenges to consider when implementing a cloud-based documents repository: working with multiple file formats; variations in document size; browser-compatibility with HTML5; and viewing documents on mobile devices.   Multiple File Formats   The documents that you might like to upload into your cloud content management system may be in many different formats. They may be PDF, TIFF, Word, Excel, PowerPoint, CAD or many others. The device that is being used to display the content often may not have the correct software needed to display the document or image. Read more
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Jul 6

Benefits of Cloud Content Management

Benefits of Cloud Content Management ECM has provided an essential service to enterprises, helping them to better capture, organize and track massive quantities of content within their organizations.   Today’s more strategic IT departments are driving businesses to rethink how they approach content management and collaboration in the enterprise. A variety of factors including persistently tight IT budgets, lower headcount, business uncertainty, and unrelenting pressure to grow through innovation have made the advantages of cloud based ECM even more compelling.   Current ECM systems can be delivered in a cloud. Delivered over the web, these new solutions offer the usability of consumer tools and recognize the need for external sharing, all at a cost amenable to today’s IT budgets.   Cloud content management (CCM) is an emerging category that combines many of the core elements and content focus of ECM with the usability and ease of sharing so prominent in collaboration software. As its name implies, CCM brings the benefits of the cloud - low maintenance, elastic and scalable, with access to content anytime, anywhere, across devices. Read more
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Jun 26

Why Any CMS is Better Than Network Drives and Email Attachments?

Why Any CMS is Better Than Network Drives and Email Attachments?

This might be a trivial question, however, many organizations still use network drives for storing documents and their employees collaborate on these documents by sending them to each other as email attachments.

What is wrong with this picture?

The volume and variety of electronic information is exploding. Organizations are required to analyze new information faster and make timely decisions for achieving business goals within budget. They therefore are becoming increasingly dependent upon efficient access to information. In order to effectively use information, it must be readily available for analysis and synthesis with other information. The value of information depends on two things: finding it, and being able to use it.   Why can't this be done in network drives? Here are just few reasons:
  • documents in network drives cannot be searched;
  • there is no version control in network drives;
  • there is no trail who changed documents and what has been changed;
  • there are multiple versions of the same document;
  • there are no workflows and so there can be no automatic documents movement between participants;
  • few people could be editing the same document at the same time and so there is no control of made changes;
  • there is no possibility for the reuse of content;
  • permissions cannot be set up.
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May 5

Content Management Initiative Implementation

Content Management Initiative Implementation The usual problem in content management arena is that employees spend a lot of time searching for information, re-creating information and while they are doing it, they are not being efficient and productive, and so the company looses money. Employees also use obsolete documents in their work and so the integrity of work and compliance is at risk.   How is this problem solved? By implementing a content management initiative. You have decided to implement a content management initiative. Where to start? This is the subject of my today's post.   In order for your content management project to be successful, I recommend that you follow these steps in this specific order. Read more
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Apr 19

Cloud Content Management

Cloud Content Management Cloud computing is the delivery of computing as a service rather than a product, whereby shared resources, software, and information are provided to computers and other devices as a utility over a network, typically the internet. With the power of cloud computing, small businesses can enjoy the same level of IT infrastructure as Fortune 500 companies with vastly limited overhead.   End users access cloud based applications through a web browser or a light weight desktop or mobile application while the business software and data are stored on servers at a remote location. Cloud application providers strive to give the same or better service and performance than if the software programs were installed locally on end-user computers.   In the past, all of a business computing would have to be done by its own servers. Now that we can compute over the web, servers do not have to be located within business offices, and with cloud computing, they do not even have to be owned by the business! Read more
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