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Content Management

Mar 23

Structured Content Management

Structured Content Management Organizations of all sizes are beginning to realize how content and its reuse across the enterprise can improve productivity. The need for change is driven by the desire to better manage information assets (documents, creative ideas, illustrations, charts, graphics, multimedia, etc.) and eliminate costly processes that fail to facilitate the effective and consistent re-use of content.   Content reuse can take a variety of forms. The most common reuse scenario is dynamically updating multiple web pages when content is added or removed from a site. There are also content reuse opportunities across multiple web sites, as in the case of co-branding and syndication. Content reuse is critical and often complex when supporting print and web publishing. Perhaps the biggest impact content reuse is in efficient multilingual publishing.   To reuse content it must be structured. Structured content simply means that the information is stored in a format that defines and describes the content. Extensible Mark-Up Language (XML) is a simple and effective format for creating and managing information. Using XML you can describe the content that you are managing, so a headline will actually be defined as a headline, and likewise for a price, a product description, a caption, etc. Read more
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Mar 10

Case Study - Wind River - Twiki Information Architecture

Case Study - Wind River - Twiki Information Architecture In the "Case Studies" series of my posts, I describe the projects that I worked on and lessons learned from them. In this post, I am going to describe the project of re-structuring content and information architecture of a content management system based on Twiki in Wind River.   Wind River is a software engineering company that used Twiki as their content management system. TWiki is a Perl-based structured wiki application, typically used to run a collaboration platform, content management system, a knowledge base, or a team portal. Case Study - Wind River - Twiki Information Architecture Read more
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Feb 9

Developing Enterprise Search Strategy

Developing Enterprise Search Strategy During last ten years the volume and diversity of digital content grew at unprecedented rates. There is an increased use of departmental network drives, collaboration tools, content management systems, messaging systems with file attachments, corporate blogs and wikis, and databases. There are duplicate and untraceable documents that crowd valuable information needed to get work done.   Unfortunately, not all content makes into it into a managed content repository, like a portal or a content management system. Some companies have more than one content management system. Having a search solution that could search across all content repositories becomes very important.   Expectations for quality search continue to rise. Many users like to use an expression: "we would like a search like Google". So, how do we formulate a search strategy? Read more
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Jan 17

Component Content Management

Component Content Management In my last post, I described how DITA is used in dynamic content management. I will continue the subject of dynamic content management in this post.   DITA was conceived as a model for improving reuse through topic-oriented modularization of content. Instead of creating new content or copying and pasting information which may or may not be current and authoritative, organizations manage a repository of content assets – or DITA topics – that can be centrally managed, maintained and reused across the enterprise. This helps to accelerate the creation and maintenance of documents and other deliverables and to ensure the quality and consistency of the content organizations publish. Read more
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Jan 15

DITA and Dynamic Content Management

DITA and Dynamic Content Management In my previous post on DITA, I mentioned that DITA, Darwin Information Typing Architecture, is an XML-based architecture for authoring, producing, and delivering information. In this post, I am going to describe more details about DITA and how it is used in content management.   At the heart of DITA, representing the generic building block of a topic-oriented information architecture, is an XML document type definition (DTD) called the topic DTD. The point of the XML-based Darwin Information Typing Architecture (DITA) is to create modular technical documents that are easy to reuse with varied display and delivery mechanisms. Read more
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