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Feb 13

Current Trends in Content and Knowledge Management

Current Trends in Content and Knowledge Management

Current KM trends changed the way we work in KM environment. Let’s look at these current trends and how they affect KM.   Big Data   According to Cisco study, global IP traffic will reach 1.3 zettabyes annually by 2016 which is fourfold increase from 2011. By 2016 there will be 19 billion global network connections, the equivalent of two-and-a-half connections for every person on earth. Huge amount of data needs to be moved, collected, stored, and analyzed to create value out of it.   With social networking and global depression and exponential rate of information growth, the question becomes: how are you going to store, manage, and utilize this information in a way that meets your organization objectives. You need to be able to derive value from your information. Read more
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Dec 30

10 Signs Your Search Engine is Stalling

10 Signs Your Search Engine is Stalling An integral part of your content management strategy is enterprise search. Your users need to be able to find information and documents they are looking for. However, enterprise search does not always work properly. Users have to get more creative to compensate for the lack of good search but is this what you really want?   Creative ways which users use to find information is a sign that your search engine is stalling. If you recognize any of these symptoms below in your content management system, take it as a call to action: your search engine needs a tune-up!   1. Querying With Magic Cookies: If your users are memorizing document IDs or using some other "magic" unrelated to natural search queries to find content, your search has a problem.Read more
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Nov 14

Viewing Documents in the Cloud Repository

Viewing Documents in the Cloud Repository More and more organizations are moving to solutions where documents are stored in cloud-based systems. Implementing a solution in which documents are stored in a cloud-based system, such as a content management system, engineering drawing repository or a technical publication library, can present some challenges. You need to consider these challenges carefully so that you could provide the optimal experience for your users.   These are most important challenges to consider when implementing a cloud-based documents repository: working with multiple file formats; variations in document size; browser-compatibility with HTML5; and viewing documents on mobile devices.   Multiple File Formats   The documents that you might like to upload into your cloud content management system may be in many different formats. They may be PDF, TIFF, Word, Excel, PowerPoint, CAD or many others. The device that is being used to display the content often may not have the correct software needed to display the document or image. Read more
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Jul 6

Benefits of Cloud Content Management

Benefits of Cloud Content Management ECM has provided an essential service to enterprises, helping them to better capture, organize and track massive quantities of content within their organizations.   Today’s more strategic IT departments are driving businesses to rethink how they approach content management and collaboration in the enterprise. A variety of factors including persistently tight IT budgets, lower headcount, business uncertainty, and unrelenting pressure to grow through innovation have made the advantages of cloud based ECM even more compelling.   Current ECM systems can be delivered in a cloud. Delivered over the web, these new solutions offer the usability of consumer tools and recognize the need for external sharing, all at a cost amenable to today’s IT budgets.   Cloud content management (CCM) is an emerging category that combines many of the core elements and content focus of ECM with the usability and ease of sharing so prominent in collaboration software. As its name implies, CCM brings the benefits of the cloud - low maintenance, elastic and scalable, with access to content anytime, anywhere, across devices. Read more
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Jun 26

Why Any CMS is Better Than Network Drives and Email Attachments?

Why Any CMS is Better Than Network Drives and Email Attachments?

This might be a trivial question, however, many organizations still use network drives for storing documents and their employees collaborate on these documents by sending them to each other as email attachments.

What is wrong with this picture?

The volume and variety of electronic information is exploding. Organizations are required to analyze new information faster and make timely decisions for achieving business goals within budget. They therefore are becoming increasingly dependent upon efficient access to information. In order to effectively use information, it must be readily available for analysis and synthesis with other information. The value of information depends on two things: finding it, and being able to use it.   Why can't this be done in network drives? Here are just few reasons:
  • documents in network drives cannot be searched;
  • there is no version control in network drives;
  • there is no trail who changed documents and what has been changed;
  • there are multiple versions of the same document;
  • there are no workflows and so there can be no automatic documents movement between participants;
  • few people could be editing the same document at the same time and so there is no control of made changes;
  • there is no possibility for the reuse of content;
  • permissions cannot be set up.
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