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Information Governance

Nov 1

Information Governance With SharePoint

Information Governance With SharePoint The goals of any enterprise content management (ECM) system are to connect an organization's knowledge workers, streamline its business processes, and manage and store its information.   Microsoft SharePoint has become the leading content management system in today's competitive business landscape as organizations look to foster information transparency and collaboration by providing efficient capture, storage, preservation, management, and delivery of content to end users.   A recent study by the Association for Information and Image Management (AIIM) found that 53% of organizations currently utilize SharePoint for ECM. SharePoint's growth can be attributed to its ease of use, incorporation of social collaboration features, as well as its distributed management approach, allowing for self-service. With the growing trends of social collaboration and enhancements found in the latest release of SharePoint 2013, Microsoft continues to facilitate collaboration among knowledge workers. Read more
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Feb 1

Information - Governance, Risk and Compliance – GRC - Part 3

Information - Governance, Risk and Compliance – GRC - Part 3 In part 1 and 2 of my post about governance, risk, and compliance, I have described why information governance is important, where to begin with the information governance, and I started to describe what needs to be considered in information governance polices. In this my post I will describe information governance policies as they relate to for crisis management and e-discovery, and list general information governance control.   Information Governance for Crisis Management   Crisis management is set of procedures for unplanned situation that would prevent you from doing critical functions on your job. Read more
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Jan 30

Information - Governance, Risk and Compliance – GRC - Part 2

Information - Governance, Risk and Compliance – GRC - Part 2 In my last post about governance, risk, and compliance, I have described why information governance is important and where to begin with the information governance. Today, I will describe what needs to be considered in information governance polices and will give some recommendations.   What needs to be considered in information governance polices?   Government mandates - If you are in a regulated industry, you need to consider first and foremost government mandates such as GMP/GxP, ISO 9001. You need to make sure that your documents management and IT are compliant with these requirements.   Proliferation of content - there has been explosive growth in the creation and collection of content by organization and individuals. Content is stored in CMS, data warehouses, physical warehouses, desktop computers, file shares, back-up archives, mobile devices, cloud services, employees personal computers and other devices such as tablets, smart phones, etc. To complicate matters this information is also geographically disbursed. Read more
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Jan 28

Information - Governance, Risk and Compliance – GRC - Part 1

Information - Governance, Risk and Compliance – GRC - Part 1 Governance is about securing the information and also about using information for greater value. People don’t talk much about value of information but information is strategic asset of a company.   What makes a company great among other things is the ability to take information and use it as an asset. Information is what drives an organization, whether it is through development of new drugs, new products, looking into new geographic regions to expand to, etc.   Governance is like an insurance policy that you feel like you are paying for nothing, until you need it. You don’t know when and if an “accident” will happen and you don’t know how big it will be, but when it does happen, you are very happy that you have that insurance policy. Until then you resent having to pay for it. Governance which is controls is your insurance policy. Read more
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May 26

Enhancing SharePoint Through Information Governance

Enhancing SharePoint Through Information Governance According to Microsoft, every day for the past five years 20,000 new SharePoint users have been added. As one of the most popular departmental content management solutions, SharePoint silos are now littering the organizational landscape with little or no centralized control. Enterprises are seeking to do more with less, leverage what they already own, and take advantage of SharePoint 2010 functionality.   Technologies are available to tag content, classify it to organizational taxonomies, preserve and protect information through the automatic identification of records and privacy data, and as a migration tool. These building blocks work well in the SharePoint environment and add functionality transparently to the end user.   Building Block #1: Metadata   An enterprise metadata repository is the primary building block in the framework, enabling the proactive management of content. This component is tightly integrated with the management of content life-cycle. Enterprises struggle with managing content, stemming from the end user's inability to accurately and consistently tag content for search, storage, records identification and archiving purposes. Most organization still focus on relying on the end user for appropriate tagging. Only by eliminating the human factor can enterprise metadata management be achieved and subsequently the content life-cycle management. Read more
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