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SharePoint

Aug 14

SharePoint Libraries for Content Management

SharePoint Libraries for Content Management A library is a place on a site where team members can work together to create, update, and manage files. Each library displays a list of files and key information about the files.   Why work with libraries?   Storing your documents in a central location can help your team work on files together, especially if your files tend to be scattered among people's computers or in multiple shared folders on your network.   For example, the Marketing team uses a document library named Marketing Documents for managing its press releases, budget files, contracts, and other types of files. The library stores information that is relevant to the type of file, such as the name of the project that the file is associated with. The Marketing team also uses a slide library to share and reuse slides for presentations. Read more
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Aug 4

SharePoint and Collaboration

SharePoint and Collaboration Most people spend the greater part of their work day involved in collaborative tasks. They share information, they work together in teams, and they manage projects. It can be a challenge to collaborate effectively if you do not have tools to easily communicate, share information, and coordinate projects details and deadlines among a large group of people.   SharePoint can help you get your work done more efficiently because it provides organizations with a platform for sharing information and working together in teams. A SharePoint site offers specific kinds of tools and workspaces that you can use to communicate with team members, track projects, coordinate deadlines, and collaboratively create and edit documents.   Read more
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Jun 21

SharePoint - Lists and Libraries Management

SharePoint - Lists and Libraries Management

When a SharePoint list or library has a large number of items, you must carefully plan its organization, taking into account how users need to access documents or data. By planning and using a few key list and library features, you can ensure that users can find information without adversely affecting the performance of the rest of your site.

SharePoint contains a Document Center site template that you can use when you want to create a site that is optimized for creating, managing, and storing large numbers of documents.

Manage large numbers of documents using Document Center site   A Document Center is a specialized site designed to serve as a centralized repository for managing documents. You can use a Document Center site as an authoring environment or a content archive.   In an authoring environment, users actively check files in and out and create folder structures for those files. Versioning is enabled, and 10 or more earlier versions of each document can exist. Users check documents in and out frequently, and workflows can help automate actions on the documents. Read more
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Jun 13

Taxonomy and CMS

Taxonomy and CMS

Any information system should have two access points - search and browse. When users know exactly what they are looking for, they are going to use search. If you have enabled metadata search in your system, this search is going to be precise and will retrieve documents that users are looking for.   If users do not know what they are looking for, they are going to use browse to navigate to documents. Somewhere, some time during their browsing they may switch to search and then back to browsing.   In order to enable browsing or navigation in your system, you must create taxonomy and organize your documents according to this taxonomy.   Read more
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Jun 5

SharePoint - Site Content and Structure

SharePoint - Site Content and Structure

Site Content and Structure page is used to manage both the content and structure of your SharePoint site collection. In SharePoint, navigation is dynamically generated from the site collection hierarchy. This means that when you change the structure of the site (for example, if you move a subsite), that change is carried through to the site navigation. Where the item now appears in the site navigation reflects the new location of the underlying subsite.   The actions you can take on this page include more than changing the structure of the site. You can manage content by performing other actions on lists and list items. For example, you check out or check in, publish, and copy items.   To ensure that the interface for the Site Content and Structure page is familiar to you, it was designed to be similar to Windows Explorer. You can see the site collection hierarchy in the navigation pane as a tree view on the left of the Site Content and Structure page. On the right, items are listed in the list pane. To access the Site Content and Structure page, you must have a minimum of Contribute permissions.   You can go to the Site Content and Structure page through the Site Actions menu. If you are at the top level of your site, you will see the menu item listed on the Site Actions menu. If you are in a subsite, you can navigate to the Site Settings page and then navigate to the Site Content and Structure page. Read more
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