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SharePoint

Sep 7

Managed Metadata in SharePoint - Part One

Using metadata in SharePoint makes it easier to find content items. Metadata can be managed centrally in SharePoint and can be organized in a way that makes sense in your business. When the content across sites in an organization has consistent metadata, it is easier to find business information and data by using search. Search features such as the refinement panel, which displays on the left-hand side of the search results page, enable users to filter search results based on metadata.

SharePoint metadata management supports a range of approaches to metadata, from formal taxonomies to user-driven folksonomies. You can implement formal taxonomies through managed terms and term sets. You can also use enterprise keywords and social tagging, which enable site users to tag content with keywords that they choose. SharePoint enable organizations to combine the advantages of formal, managed taxonomies with the dynamic benefits of social tagging in customized ways.

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Nov 1

Information Governance With SharePoint

Information Governance With SharePoint The goals of any enterprise content management (ECM) system are to connect an organization's knowledge workers, streamline its business processes, and manage and store its information.   Microsoft SharePoint has become the leading content management system in today's competitive business landscape as organizations look to foster information transparency and collaboration by providing efficient capture, storage, preservation, management, and delivery of content to end users.   A recent study by the Association for Information and Image Management (AIIM) found that 53% of organizations currently utilize SharePoint for ECM. SharePoint's growth can be attributed to its ease of use, incorporation of social collaboration features, as well as its distributed management approach, allowing for self-service. With the growing trends of social collaboration and enhancements found in the latest release of SharePoint 2013, Microsoft continues to facilitate collaboration among knowledge workers. Read more
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Oct 30

SharePoint 2013 - Adopt it or Not?

SharePoint 2013 - Adopt it or Not? You may have just finished with upgrading your SharePoint to 2010 version and now we are hearing about SharePoint 2013. What is this all about? And are you going to adopt it or not?   Microsoft releases a major version of SharePoint every three years. SharePoint 2013 is a significant release with many new great features. However, you may find it hard to justify moving on to 2013 release in the near future, unless you can find a business justification for spending the time and money it will take to make the transition.   I am going to highlight new features of SharePoint 2013 to help you with this decision.   Reuse Content Across Multiple Sites   One of the pain points experienced in previous versions of SharePoint was around the fact that content that was created within one site collection could not easily be reused in a separate site collection. Since many organizations required multiple site collections, this limitation created a few cases where duplicate content was required. Read more
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Oct 15

Using SharePoint to Create a Blog

Using SharePoint to Create a Blog A blog is a Web site that enables you or your organization to quickly share ideas and information. Blogs contain posts that are dated and listed in reverse chronological order. People can comment on your posts, as well as provide links to interesting sites, photos, and related blogs.   Blogs posts can be created quickly, and they often have an informal tone or provide a unique perspective. Although blogs are frequently used for commentary on the Internet, they can be used in several ways in a corporate environment. For example, one of my clients used SharePoint blog for facility maintenance notes.   SharePoint Services provides a blog template that makes creating a blog easy. A blog is a site that contains lists and libraries, such as a list of blog posts, a list of other blogs, and a library for photos. Once you create a blog, you can set up categories, and then customize the blog settings. Read more
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Aug 28

SharePoint - Project Management Features

SharePoint - Project Management Features SharePoint has project management features to manage projects and keep track of project information on a site. You can track team events with a calendar, manage a list of tasks, and log and respond to issues.   A team can use a calendar to track team events, vacations, and conferences, and other events. Team members can connect this calendar to Microsoft Office Outlook 2007, where they can overlay it with their personal calendars to avoid scheduling conflicts. They can copy events back and forth between the calendars.   The team can use tasks lists to manage the work for large projects, such as planning a convention and managing a marketing campaign. Tasks can be set up with a standard list view or as a project tasks list. A project tasks list provides a visual overview, known as a Gantt view, of the tasks and their progress. Templates are available for creating lists in either format — a standard list view or a project tasks list.   The team can use an issue tracking list to track logistical problems that are related to the conference planning, such as registration database issues. A team member logs the issue, and then people record any updates and fixes until the issue is resolved. Read more
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